Legal Sec­re­tary – Cor­po­rate and Commercial

Excit­ing oppor­tu­ni­ty for an expe­ri­enced Legal Sec­re­tary to join our firm. Var­ied role, work­ing with a fun and dynam­ic team

  • Inno­v­a­tive and entre­pre­neur­ial firm
  • Pro­fes­sion­al, dynam­ic and friend­ly environment 
  • Peo­ple & well­ness focussed initiatives 

About Swaab

Swaab is a mul­ti-award win­ning com­mer­cial law firm with an entrenched com­mit­ment to our clients and our col­leagues which we live through our own Swaab Brand of Service.

Swaab proud­ly serves the mid­dle mar­ket; those list­ed com­pa­nies, SMEs, fam­i­ly busi­ness­es, wealthy indi­vid­u­als, entre­pre­neurs and start-ups that want a respon­sive and nim­ble team of experts who cel­e­brate their con­tri­bu­tion to the broad­er Aus­tralian economy. 

Our key areas of prac­tice are prop­er­ty, cor­po­rate, com­mer­cial, intel­lec­tu­al prop­er­ty and tech­nol­o­gy, employ­ment law, lit­i­ga­tion, insol­ven­cy, trans­port and fran­chis­ing. We work across a num­ber of indus­tries includ­ing prop­er­ty, retail and fash­ion, health, pro­fes­sion­al ser­vices, trans­port and media. In addi­tion to our com­mer­cial prac­tice we also have a high­ly rep­utable fam­i­ly law team.

Swaab is a mem­ber of Mer­i­tas, a glob­al alliance of inde­pen­dent, full ser­vice law firms and is its only Syd­ney based mem­ber. This allows us to keep in touch glob­al­ly, pro­vide extend­ed ser­vices to our clients and gives us the expo­sure and oppor­tu­ni­ty to work with inter­na­tion­al businesses.

About the role

We are look­ing for an expe­ri­enced, moti­vat­ed and client focused Legal Sec­re­tary to pro­vide sup­port to a team of 5 in our Com­mer­cial and IP team. This is a busy role and will see you pro­vid­ing much val­ued sup­port in the fol­low­ing ways:

  • Prepar­ing, for­mat­ting and edit­ing documents
  • Man­age­ment of var­i­ous correspondence
  • Client liai­son and admin­is­tra­tion for Wills and Estates
  • Dic­ta­phone typing
  • Billing
  • Fil­ing, both paper and electronically
  • Open­ing and clos­ing of files
  • Gen­er­al admin/​secretarial duties

Skills & Experience

A min­i­mum of 4 years’ expe­ri­ence work­ing as a legal sec­re­tary and an inter­me­di­ate lev­el of MS Office appli­ca­tions is essen­tial. Expe­ri­ence with use of Affin­i­ty prac­tice man­age­ment sys­tem and File­Site doc­u­ment man­age­ment would be high­ly regard­ed but not essential.

You are a strong admin­is­tra­tor who is well pre­sent­ed, high­ly organ­ised, has excel­lent atten­tion to detail, dis­plays ini­tia­tive in your approach to your work and are con­fi­dent liais­ing with clients. A can do, pos­i­tive atti­tude comes nat­u­ral­ly for you.


Work­place cul­ture is impor­tant to us and we work hard to ensure we have a cul­ture and work­place that is per­son­able and pro­fes­sion­al, one that encour­ages col­lab­o­ra­tion, inno­va­tion and excel­lence and a work­place where our peo­ple feel they can devel­op their careers and are reward­ed for their efforts. Our peo­ple are the key to our suc­cess and we believe in recog­nis­ing the val­ue that they bring to the firm.

How to Apply

If this sounds like the oppor­tu­ni­ty that you have been wait­ing for please apply now, direct­ing your appli­ca­tion to Angela Sharpe, Head of Peo­ple and Cul­ture. All appli­ca­tions will be treat­ed in strict confidence.

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