Legal Sec­re­tary — Lit­i­ga­tion & Insolvency

  • CBD Loca­tion
  • Pro­fes­sion­al, Dynam­ic and Friend­ly environment
  • Award win­ning Law Firm
  • Peo­ple & well­ness focused initiatives

About Swaab

We are a mul­ti-award win­ning, com­mer­cial law firm.

Estab­lished by Fredrick Swaab in Syd­ney in 1981 we have grown to become a haven for inno­va­tion, entre­pre­neur­ship, fam­i­ly busi­ness, SMEs, cor­po­rates, high-net-worth indi­vid­u­als and gov­ern­ment clients. We hold a unique posi­tion in the mar­ket place as a firm with both full-ser­vice Com­mer­cial and Fam­i­ly law offer­ings. Our suc­cess has been a result of putting our peo­ple and clients first by liv­ing our val­ues of: Com­mit­ment, Integri­ty, Excel­lence, Gen­eros­i­ty of Spir­it, Uni­ty and Inno­va­tion. Our strong and endur­ing cul­ture has been the result of devel­op­ing and nur­tur­ing long-term client relationships.

Our key areas of prac­tice are fam­i­ly law, cor­po­rate, com­mer­cial, intel­lec­tu­al prop­er­ty and tech­nol­o­gy, employ­ment law, prop­er­ty, plan­ning, con­struc­tion, lit­i­ga­tion, insol­ven­cy and franchising.

We are a mem­ber of Mer­i­tas, a glob­al alliance of inde­pen­dent, full ser­vice law firms and are its only Syd­ney based mem­ber. This allows us to keep in touch glob­al­ly, pro­vide extend­ed ser­vices to our clients and gives us the expo­sure and oppor­tu­ni­ty to work with inter­na­tion­al businesses.

About the role

We cur­rent­ly have an excit­ing oppor­tu­ni­ty for a moti­vat­ed and proac­tive Legal Sec­re­tary to pro­vide sup­port to our Lit­i­ga­tion and Insol­ven­cy team. You will be sup­port­ing a part­ner and sev­er­al solic­i­tors. We are look­ing for an expe­ri­enced, enthu­si­as­tic and client focused Legal Sec­re­tary to under­pin the work deliv­ered by the group. This role will see you pro­vid­ing much val­ued sup­port in the fol­low­ing ways:

  • Draft­ing cor­re­spon­dence and court documents
  • Prepar­ing briefs to Counsel
  • End of month billing
  • Opening/​closing files
  • Dic­ta­phone typing
  • Diary man­age­ment and organ­is­ing meetings
  • Liais­ing with clients and inter­nal departments
  • Assist in mar­ket­ing activ­i­ties, such as prepa­ra­tion and typ­ing of doc­u­ments, pre­sen­ta­tions, etc.
  • Coor­di­nat­ing trav­el, con­fer­ences and sem­i­nar arrangements
  • Gen­er­al administration/​secretarial duties

Skills & Experience

To be suit­able for the role, you must be a strong admin­is­tra­tor with at least 5 years’ rel­e­vant expe­ri­ence as a Legal Sec­re­tary ide­al­ly in a lit­i­ga­tion prac­tice. The fol­low­ing describes your strengths and attributes:

  • Pos­i­tive, proac­tive and moti­vat­ed nature
  • Pride in ser­vice deliv­ery with a can-do attitude
  • Excep­tion­al­ly organ­ised with the abil­i­ty to man­age mul­ti­ple pri­or­i­ties and meet dead­lines whilst being calm under pressure
  • Excel­lent atten­tion to detail
  • Con­fi­dence and good judge­ment liais­ing with clients
  • Adapt­abil­i­ty and flex­i­bil­i­ty to work in an ever-chang­ing environment
  • MS office suite expe­ri­ence at an inter­me­di­ate level

Expe­ri­ence in Affin­i­ty and File Site Doc­u­ment Man­age­ment would be high­ly regard­ed but is not essential.


Work­place cul­ture is every­thing to us, because when our peo­ple are hap­py we know they will look after our clients. Swaab is a place where peo­ple feel they can inno­vate, col­lab­o­rate and devel­op their careers and are reward­ed for their efforts.

How to Apply

If this sounds like the oppor­tu­ni­ty that you have been wait­ing for please apply now, direct­ing your appli­ca­tion to Angela Sharpe, Head of Peo­ple and Cul­ture. All appli­ca­tions will be treat­ed in strict confidence.

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