Legal Sec­re­tary Property

About the role

We cur­rent­ly have an excit­ing oppor­tu­ni­ty for a moti­vat­ed and proac­tive Legal Sec­re­tary to pro­vide sup­port to our Prop­er­ty team. Due to growth in the team we are look­ing for an addi­tion­al sec­re­tary who is expe­ri­enced, enthu­si­as­tic and client focused to under­pin the work deliv­ered by the group. This role will see you pro­vid­ing much val­ued sup­port in the fol­low­ing ways

• Assist­ing with end to end con­veyanc­ing and leas­ing file management
• Prepa­ra­tion for settlements
• Prop­er­ty searches
• Prepar­ing, for­mat­ting and edit­ing doc­u­ments includ­ing deeds, leas­es, agree­ments and contracts
• Man­age­ment of var­i­ous correspondence
• Liais­ing with inter­nal and exter­nal clients
• Con­duct­ing searches
• Diary man­age­ment
• Billing
• Fil­ing, both paper and electronically
• Open­ing and clos­ing of files
• Gen­er­al admin/​secretarial duties

Skills & Experience

Ide­al­ly you are a strong admin­is­tra­tor with expe­ri­ence in both con­veyanc­ing and leas­ing. The fol­low­ing describes your strengths and attributes:

• Con­veyanc­ing experience 

• Pro­fi­cient in PEXA
• Abil­i­ty to under­stand finance and mort­gages documentation 
• Pro­bate experience 
• Pos­i­tive, proac­tive and moti­vat­ed nature
• Pride in ser­vice deliv­ery with a can do attitude
• Abil­i­ty to man­age mul­ti­ple pri­or­i­ties and meet dead­lines whilst being calm under pressure
• Excel­lent atten­tion to detail
• Con­fi­dence and good judge­ment liais­ing with clients
• Adapt­abil­i­ty and flex­i­bil­i­ty to work 
• MS office suite expe­ri­ence at an inter­me­di­ate level

Expe­ri­ence in Affin­i­ty and iMan­age Doc­u­ment Man­age­ment would be high­ly regard­ed but not essential.

Cul­ture

Work­place cul­ture is every­thing to us, because when our peo­ple are hap­py, we know they will look after our clients and them­selves. Swaab is a place where peo­ple feel they can inno­vate, col­lab­o­rate, and devel­op their careers and are reward­ed for their efforts. Your well­be­ing and that of all our team is a high pri­or­i­ty and we work hard to con­tin­u­al­ly work on our culture.

Ben­e­fits

In addi­tion to a com­pet­i­tive salary pack­age, you will also ben­e­fit from the following:

• Salary con­tin­u­ance insurance 
• Career pro­gres­sion
• Gym/​wellness contribution
• Excel­lent work­place envi­ron­ment and culture
• Reg­u­lar team build­ing and social events
• Sup­port­ive team and firm
• Pur­chased leave
• Flu shots and health checks
• EAP
• Annu­al legal allowance
• Yoga
• Var­i­ous oth­er well-being initiatives

About Swaab

We are a mul­ti-award win­ning, com­mer­cial law firm. Estab­lished in 1981 we have grown to become a haven for inno­va­tion, entre­pre­neur­ship, fam­i­ly busi­ness, SMEs, cor­po­rates, high-net-worth indi­vid­u­als, and gov­ern­ment clients. We hold a unique posi­tion in the mar­ket­place, as a firm with both full-ser­vice Com­mer­cial and Fam­i­ly law offer­ings. Our suc­cess has been a result of putting our peo­ple and clients first by liv­ing our val­ues of: Com­mit­ment, Integri­ty, Excel­lence, Gen­eros­i­ty of Spir­it, Uni­ty, and Inno­va­tion. Our strong and endur­ing cul­ture has been the result of devel­op­ing and nur­tur­ing long-term client relationships.

Our key areas of prac­tice are fam­i­ly law, cor­po­rate, com­mer­cial, intel­lec­tu­al prop­er­ty and tech­nol­o­gy, employ­ment law, prop­er­ty, plan­ning, con­struc­tion, lit­i­ga­tion, insol­ven­cy, and fran­chis­ing. We are a mem­ber of Mer­i­tas, a glob­al alliance of inde­pen­dent, full-ser­vice law firms and are its only Syd­ney based mem­ber. This allows us to keep in touch glob­al­ly, pro­vide extend­ed ser­vices to our clients and gives us the expo­sure and oppor­tu­ni­ty to work with inter­na­tion­al businesses.

How to Apply

If this sounds like an oppor­tu­ni­ty that you want to explore fur­ther, please apply, direct­ing your appli­ca­tion to Angela Sharpe, Head of Peo­ple and Cul­ture at resumes@​swaab.​com.​au. All appli­ca­tions will be treat­ed in strict confidence.